Privacy Policy

2.1 Competition Submissions

When you submit a competition as an organizer, we collect:

• Competition title, organizer name, website URL
• Public contact email address
• Internal contact email address (for our use only)
• Competition description and uploaded image
• Your IP address and browser user agent

After you confirm your email address, we send the competition details to OpenAI for an automatic safety and quality check. This includes the organizer name and the public contact email address, but not the internal contact email address.

2.2 Email Subscriptions

When you sign up to receive information about competitions, we collect:

• Email address and name (optional)
• Regions and categories of interest
• Country code estimated from your signup IP address using a local country database
• Your IP address and browser user agent

After you confirm your email address, your subscription preferences and estimated country are stored in our internal Mail Platform to deliver relevant competition newsletters. The country estimate identifies the network location and may differ from where you live.

2.3 Payment Information

When you purchase a Boost, payment is processed by Stripe. We store only the Stripe session ID, payment amount, currency and status. We do not store your credit card numbers, expiration dates or CVV codes.

2.4 Cookies & Analytics

We use cookies for site functionality and, with your consent, Google Analytics 4 for understanding how visitors use our site. Analytics cookies are only set after you consent via our cookie banner. See our cookie policy for details.

2.5 Bot Protection

We use Cloudflare Turnstile to protect our forms from spam and abuse.

12.1 What we collect when you enter

• Your profile: name, country, university and education level
• Your email address
• Your entry: the text you write and the files you upload
• Your confirmation that you meet the minimum age of the competition
• The consents you give, and when you gave them
• Your IP address and browser user agent. We purge them after 90 days.

When you send your entry, we send its texts, images and the text of its PDF files to OpenAI for an automatic safety check. We do not send your name, email address or profile with it.

12.2 Legal basis

• Contract (Article 6(1)(b) GDPR): to run the competition you enter, and to share your details with the organiser as the rules describe.
• Consent (Article 6(1)(a) GDPR): for news and offers from the organiser, for contact from the organiser about jobs and internships, and for our newsletter. These boxes are optional.

You can withdraw a consent at any time. Unsubscribe from our newsletter with the link in each email. To withdraw a consent you gave the organiser, email us before the winners are chosen. After that, the organiser has your details, so contact the organiser directly.

12.3 Sharing with the organiser

While the organiser chooses the winners, it sees the approved entries without names. After the winners are chosen, we give the organiser a download with:

• The name, email address, country and university of everyone who sent an entry and did not withdraw it
• The place of each winner, and which optional boxes each person ticked
• The approved entries and their files

If you withdraw your entry, or if the competition is cancelled before the winners are chosen, your name and contact details are not shared with the organiser.

The organiser is an independent data controller for its own use of your data. The organiser's privacy policy applies to that use.

Many organisers are outside the EU and the EEA. If the organiser's country does not have an adequacy decision from the European Commission, the transfer is protected by the EU Standard Contractual Clauses (Module One), which the organiser signs when it approves the competition. You can ask us for a copy at hello@studentcompetitions.com.

12.4 What we publish

Winners are shown on StudentCompetitions.com with their first name, the first letter of their last name and their country, for example "Maria S., Philippines". If a competition has a gallery and the organiser picks your entry for it, the gallery shows your photos, your short texts (for example a caption) and your video link, named the same way. Long texts and PDF files are never published.

12.5 How long we keep it

• The download for the organiser: deleted 90 days after the winners are chosen. The organiser keeps what it downloaded under its own privacy policy.
• Files of withdrawn entries: deleted when the competition is archived, 90 days after the winners are chosen.
• Published winners and gallery entries: kept while the competition page is online.
• IP addresses and user agents: purged after 90 days.
• All other entries and files, including those of a cancelled competition, and your profile: kept until you ask us to delete them.

12.6 Your rights

You have the rights in section 7. To use them, email hello@studentcompetitions.com. For data the organiser has received, you can also contact the organiser.